Effective July 1st, 2018, the City of Cleveland enacted a revised Special Events Policy to ensure events that take place in the City of Cleveland are as safe and well-organized as possible for the protection of all those who attend.
The City of Cleveland looks forward to working with you and hopes that your event is successful and safe.
When do I need a Special Events Permit?
Organized activities held on public property such as the examples listed below.
Fair, concert, carnival, festival, or other similar activity.
An activity taking place on a designed route on the public right of way (sidewalk/street), park or other city open space.
Fun run, bike or foot race, parade, walk-a-thon or other similar activity.
An event open to the public which utilizes temporary structures such as tent and/or trailers, etc.
If your planned activity meets the special event definition, you must submit a completed Special Event Permit Application.
The Special Events Committee (The Committee) will review each application and determine the Impact Level of the event.
Special Events will be categorized as a Level I or II event based on information provided in the impact characteristics matrix and special event application. If an event is requesting a multi- year contract with the City of Cleveland it is automatically classified as a Level II and subject to approval by the Board of Aldermen.
The Impact Level of the event will be used to determine:
requirements for a pre event meeting and/or post event walk through; and
level of review for approval (Special Events Committee or Board of Aldermen)
Level I events: A completed application must be submitted at least thirty (30) days prior to the requested event date. Upon approval by the Special Events Committee recommendation, the City Clerk may process and issue permits. Should the Special Events committee recommend denial of a Special Event, that decision may be appealed to the Board of Aldermen.
Level II events: A completed application must be submitted at least ninety (90) days prior to the requested event date. Upon approval by the Special Events Committee and Board of Aldermen, permits will be processed and issued by the City Clerk.
Effective July 1st, 2018, all applications must be received with a non-refundable event application fee of $25.00. This fee will not be applied to special event permit fees. Applications submitted without the application fee will be considered incomplete and will not be reviewed.
Applications are accepted on a first-come, first-served basis. Incomplete applications will not be accepted and will delay processing which could affect the availability of your preferred event date or location. Refer to our Special Events Calendar below to determine the availability of your preferred date.
Birthday parties are limited to the following City Parks.
Amzie Moore Park
Bear Pen Park
East Side Park
Birthday party events will not be allowed at any other City facility, outside of the parks listed above. Birthday parties may be held during the hours of 8:00 AM to 8:00 PM or until sunset, whichever is earlier.
Reservations should be made using the Birthday Reservation Form available on the City of Cleveland Special Events page.
Reservations should be made at least 14 days in advance of the event.
There is no application fee for Birthday Reservations, however a $50.00 cleaning deposit via cash or check is required to be paid at least 10 days in advance of the scheduled event to finalize the reservation. All or a portion of the deposit may be refunded upon post event inspection and sign- off by the Parks and Recreation Staff. Events will be billed for the costs to repair or replace any City property damaged as a result of the event if the damage exceeds the deposit provided.
Approved birthday parties will require the authorized applicant to sign an Indemnification Agreement prior to the event.
Please contact Dominique Green, City Clerk via email at email@example.com or by phone at (662) 846-1471.